FAQ

 When contacting your Aurora coordinators or the Coordinator in Turku, please always quote your personal Aurora number.

 1. Can I leave the host country during holidays? I would like to visit my family during breaks.

Scholarship is intended for full-time study (students) and work (researchers and staff) in the Host University. Grantees may have short leaves during the regular holidays of the Host University which are not considered as interruptions of the mobility. In such cases, grantees must inform the Aurora II contact person before departure and upon return. Leave of absence outside the regular holiday season (e.g. during the teaching period at the host) is not allowed.

2. Why have I not received the grant payment?

Please contact the EU University responsible for your grant payments to find out the reason.

3. I have not received reimbursements of travel tickets or insurance.

Other than prepaid travel tickets and insurances are covered only against original receipts. Once the originals have arrived to Turku by post, payments are made within one month. Due to banking practices, the grant can arrive in your bank account several days after the payment is made. Please make sure that the Aurora Coordinator has received your banking details.
 
Please remember that receipts of prepaid travel tickets must be sent to the Coordinator even though no reimbursements are made.

4. I have travel tickets for my return back home but I want to change the flight. What should I do?

Contact aurora.admission[a]utu.fi if you have prepaid tickets from Turku. You need to pay all the costs related to the changing of flights. Additional costs are not covered either for grantees who have purchased travel tickets themselves. When changes are made on your return ticket make sure your entire stay abroad respects the rules of the grant awarding. You can read more about minimum duration of mobilities and see the General instructions for grantees (Annex II).

5. Do I have to pay back the grant if my actual duration of mobility is less than paid grant?

The mobility period cannot be shorter than the general minimum; undergraduate and master mobilities the minimum is defined by the academic calendar of the host university, doctorate and post-doctorate mobilities must be at least 6 months and academic staff mobilities at least 1 month.
 
However, exchange periods that are longer than the general minimums have more variation. Duration of  the mobility should be at least the grant period in months + 1 month + 16 days . E.g. for a grant of 7 months, the duration of mobility should be at least 6 months and 16 days. In case this minimum is not reached, grantee is entitled only to a grant of 6 months.
 
In case you suspend your study period at the Host University during your grant period, the grant must be returned either partially or in full.

6. The Embassy wants me to present airline tickets in order to issue a visa. What should I do?

In general we try to avoid issuing airline tickets before the visa has been issued. This way we can avoid situations, where airline tickets have already been issued, but visa is delayed. We recommend you try to explain the situation to the Embassy in question.
 
The airline tickets can be issued before the visa, as long as you have received the Invitation Letter from your Host University. However,  if the tickets need to be changed (e.g. because of delay in visa), the grantee needs to pay for the costs of the change.

7. Can I get a Aurora grant to finance my internship period abroad?

 Mobility may include a placement period (max 3 months) in the same country of the hosting HEIs partners or associates, provided that it is preceded by a minimum period of study abroad of six months and that it is recognized as an integral part of the student’s programme. The placement should be agreed by all partners concerned and a close monitoring of the students should be ensured. In all cases, Coordinator must be contact prior internship period.

8. My master's degree programme includes a study period in other than my host university - Am I eligible for Aurora grant during the exchange period?

The grant will financially support the period of studies at the Host University or Associate organization only. If the exchange period is conducted in other than Partner University or Associate organization, grant payments are interrupted for the time of exchange. In such cases, Coordinator must be contacted prior exchange period.

 

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