Guidelines on presentations

Social media aspects

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Guidelines for oral presentation

The time allocated for each standard oral presentation is 12 minutes with 3 minutes for a short discussion (symposium keynote speakers have 20 minutes with 5 minutes). The date, time and place of your presentation are available in the final programme available on the conference website as well as in the final programme included in the conference materials.

Kindly bring your presentation on a USB stick to the lecture room where your presentation takes place and upload it on the computer well in advance. We recommend you use the lunch break or a coffee break in the day before your session. There will be AV assistants to help you in the lecture room
In case you require the usage of your own computer, please check well before your session that the computer functions with the equipment in the lecture room.
Please note that there are no adapters for MAC computers in the lecture rooms. If you prepare your presentation using Mac, please remember to save it in Windows format.
Good to know
-    Programme versions in the conference hall computers (all in English): Windows 10, up-to-date Office (earlier versions up to Office 2010 will work but some loss of functionality may occur).

-   Computers have access to Internet. There will be no ordinary slide projectors, only computerised slide presentation.

-   Powerpoint based presentations, or presentations in PDF format are the safest and preferred option. Poster pitch presentations must be in Powerpoint. A Prezi presentation (based on internet connection) should work, but we do not guarantee it (needs to be tried beforehand).
-    Your presentation can be loaded without problems if it does not exceed 100 MB: larger files can cause problems! It is useful to compress all PowerPoint presentations, especially if you have many digital images included.
-    Use embedded pictures, do not use images linked to other files. Linked pictures will not show up in your presentation! Accepted picture file formats: JPG and GIF. Again, please upload your presentation well in advance and make sure all is working.
-    Video and audio objects: Use embedded files, do not use files linked to other files. Linked files will not show up in your presentation!
-    Accepted Fonts are the standard Windows fonts. If you use a non-standard (e.g. scientific symbols) font with your presentation, you should supply this non-standard font separately with your presentation. For a normal projection, the font size 24 is sufficient. Use computer resolution 800x600 or max. 1024x768 and 16 or 24 bits.
-    Choose under "File -> Page-setup -> On-screen Show" size 24 x 18 cm landscape. If you use a standard background format, you have to realize that different consecutive presentations might cause some problems (especially important for poster pitches). It is better to choose Apply for the background of each single slide than to choose Apply to all.
-    Always make sure you bring a back-up of your presentation to the session

Guidelines for poster presentation

The size of the poster board is 88 cm (width) x 118 cm (height) which allows placing A0-sized poster in portait orientation
Posters should be mounted during the Get-together event, or at least before the beginning of the first session, and dismounted at the end of the last congress day.

The posters should be mounted and removed by the presenters. Pins will be provided at the registration and information desk.

The poster numbers are available in the programme outline and the abstract booklet which can be obtained from the conference website's programme page (ready some weeks before the conference) and they will also be in the final programme included in the conference materials. Poster boards will be marked with poster numbers.
Posters are on display throughout the meeting, and coffee is served in the vicinity of the posters. There are poster sessions scheduled in the programme. During these session authors are expected to be at their posters. Please provide descriptive hand-outs, if useful, to attendees.

Guidelines for Poster pitch

A poster-pitch presentation is maximally three (3) minutes. The date, time and place of your poster-pitch presentation are available in the final programme available on the conference website as well as in the final programme included in the conference materials. The idea of a poster pitch is to stimulate members of the audience to visit your poster. There is no time for questions. You can present electronic slides; we recommend to not include more than 2-3 slides excluding any title slide. Slides must be prepared in Powerpoint. Please see the guidelines for oral presentations above for details on uploading your slides.

Poster pitches are fast presentations without a break. All presenters of a poster pitch need to be present in the lecture hall well before the start of their poster-pitch session, and are asked to there contact the session chair for further instructions.