Students whose study time will expire at 31 July 2017 will receive an e-mail in January concerning the passive register.
Purpose of the passive register
The student database of the University of Turku includes a number of students who no longer pursue studies actively or who do not plan to finish a degree at the University. The University needs to allocate resources to services, such as study guidance, according to actual demand. Therefore, the number of students in the database should correspond to the number of actual students. For this reason, passive register was applied in 2010.
According to the current regulation of the University of Turku (Turun yliopiston opintojohtosääntö, 8 §), degree and doctoral students’ right to study may be transferred to the passive register if they do not pursue studies actively. Each study right is transferred to the passive register separately, i.e. student’s other study rights may be active, even if one study right has been transferred to the passive register.
A transfer to the passive register does not cancel the study right. The study right may be reactivated (see below).
Degree students and passive register
The passive register only applies to those degree students who have been accepted to the University of Turku in spring 2005 or earlier.
A degree student’s study right is declared passive if s/he received it at least 10 academic years ago or if s/he has enrolled as a non-attending student or neglected to enrol for the last three academic years.
Doctoral students and passive register
A doctoral student’s study right is transferred to the passive register if s/he has not pursued doctoral studies or participated in supervision according to what has been planned. The study right will also be declared passive if the student has enrolled as non-attending student or neglected to enrol during the last three academic years.
Effects of passive register
A student who has no active study right at the University of Turku can neither register at the University nor become a member of the Student Union. Thus, the student is unable to receive study grants or take advantage of other student benefits. Student Foundation of Turku (TYS) does not provide housing for students who are in the passive register. Furthermore, the student’s username expires which means s/he is no longer able to use his/her university email address or sign in to Nettiopsu or other electronic services. Students who have registered for the spring semester will have their user accounts valid until 1 October.
How to prevent the transfer to the passive register?
A student may avoid being transferred to the passive register after receiving the letter if the faculty in which s/he studies receives and approves of his/her personal study plan between 1 January - 31 March.
Instructions on how to write and submit the personal study plan are provided by each faculty on its website. If the personal study plan is approved, the student may continue studying for the next two academic years maximum. The academic year ends on 31 July.
If the student does not submit a personal study plan according to his/her faculty’s instructions on 31 March at latest, his/her study right will be declared passive from 1 August onwards. After this, the student will not receive further reminders.
It is possible to re-active the study right. Student should submit a personal study plan to the faculty. Instructions on how to write and submit the personal study plan are provided by each faculty on its website. If the personal study plan is approved, the student may continue studying for the next two academic years maximum.
When a passive study right is reactivated, the student may be required to pay a re-registration fee.