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Make sure your students have access to their required readings – Let the library know what literature you use on your courses

​Obviously, course books don’t appear on the library shelves by themselves. In order to know what books to acquire, library staff rely on information supplied by the faculty. On the library’s website, there is an electronic form that may be used when letting the library know what readings you use on your courses. Information can also be supplied via email, but the form is a good checklist for all the details that the library needs; if you use the form, you can avoid a lot of extra correspondence with the library staff.

Even if you know that the library already holds a book you will be using in its collections, it is good to inform us about it. There might not be enough copies of it, or, particularly concerning e-books, there may be restrictions in the use of a book which make it less suitable as a course book.

If you use journal articles, telling the library what articles you use can also be helpful; we regularly review our journal subscriptions and the articles may only be accessible for as long as there is a subscription.

Finally, we appreciate if you tell us what titles are removed from your course requirements, because removing them from the course book shelves frees up space for the new books.

When to send this information to the library?

The study guides are usually revised every two years or so; the library expects more course book acquisitions during spring and summer of such years and plans for that in terms of timetables and budget use. However, if at any point between new study guides you realise your course literature is not available through the library, you can contact us and we will do our best to acquire it as quick as possible.

How many copies of each book will the library acquire?

According to the library’s Acquisition Policy, wherever the budget allows for it, the aim is to acquire 1 copy of each compulsory course book for every 4 students expected to take part in the course simultaneously.

In addition to this, the libraries usually hold one so-called  overnight copy of each course book title.  Overnight copies may only be used on the library premises and can only be taken out overnight or over the weekend – this way there is always one copy that can be read or photocopied in the library even when exams are approaching.

In order that the library staff can calculate the right number or copies, it is important that you tell us how many students you expect on the course. Furthermore, we need to know whether the title is compulsory reading, optional reading or intended as reference literature.

Print and/or e-books?

Again, the Library’s policy is to acquire as much as possible in electronic form rather than print. This is because using e-books is more flexible and accessing them oftentimes easier for the customers. However, resources – and particularly textbooks – may not always be available as e-books. To make matters more complicated, not all titles available as e-books are available for library use, or if available, cannot be used simultaneously by more than one person.

These are all details that the library will sort out, but it is useful if you can supply as much information as possible on how you intend to use a specific title.

More information:
E-book guide for teachers
Course book acquisition request form
kurssikirja@utu.fi

Text: Ludvig Forsman

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Published date 5/9/2017 9:00 AM ,  Modified date 5/9/2017 9:07 AM