Passive register / Doctoral candidates

Instructions by the Faculty of Science and Engineering for reactivating the right to study for a postgraduate degree for students whose study right is/will be transferred to the passive register 

The applications regarding the extension of a study right which is about to be transferred to the passive register or reactivating of a study right which already is in the passive register are processed by Chief Academic Officer and the Vice Dean. Questions regarding the passive register may be directed to Chief Academic Officer.

The application should be delivered to the address Sanna Ranto, Faculty of Science and Engineering, Maaherran makasiini, 20014, University of Turku. Visiting address is Maaherran makasiini, Henrikinkatu 10, 2nd floor.

The student must return the form, which was sent to him/her by the University Services, to the faculty. Before returning the form the student must be in touch with the supervisor of his/her postgraduate studies and include a free-form statement from the supervisor or research director (also an e-mail is fine) as an appendix to the form. The statement must show that the supervisor or the research director and the student have updated the personal study and research plans together (or mention that the studies have already been completed) and that they have discussed the state of the doctoral thesis research. The statement must also include an estimated timetable for finalising the postgraduate studies and carrying out the public defence of the thesis.

The faculty’s affirmative decision on extending the right to study for a postgraduate degree requires that the student participates in the supervision and that his/her studies are advancing.

The applications can also be processed at other times as the life situation of the student may change (for example due to unemployment), in case the study right is already declared passive.

Decision making

The first time a student is applying for extension the decision is usually affirmative if the plan presented in the statement has been deemed feasible.

If the student has already been granted an extension earlier, a further extension of the study right is affected by the student’s previous study history and the progress of the postgraduate studies in accordance with the previously presented plan. If the student has earlier been granted an extension to complete the degree, and if the postgraduate studies did not make planned progress during this time, the study right is normally not extended.

During the extension period, if no study attainments have been recorded into the student’s study register, but the student has worked on his/her dissertation, the supervisor must in his/her statement assess how the work has progressed. If the assessment is not included in the statement, or if the assessment concludes that the work has not progressed, the study right is normally not extended.

Negative decision

If the faculty, for reasons described above, makes a negative decision and the study right is transferred to the passive register, the student cannot apply for a reactivation of his/her study right until the end of March in the following spring.

The passive register does not mean losing one’s right to study for good. The faculty does not, however, grant extension to such study rights which have no proof of the progress of studies.