University's Instructions on Coronavirus Situation

This page contains the general instructions and policies of the University of Turku in the coronavirus situation.

Updated on 19 January 2022 (remote work, teaching and studying, facilities, public events)

 

Remote work

The University personnel works remotely if it is possible for their work tasks and together assessed with the supervisor. Contact teaching requires that the teaching staff and the administrative and support personnel whose work tasks involve assisting in teaching arrangements work on campus. This policy is in force until 15 February and supersedes the regulations of the University’s guideline for remote work.

Yellow light stage of the traffic light model for the coronavirus situation:

  • It is necessary to follow the University’s instructions on safety measures.  The maximum number of people in the individual indoor spaces is 50.
  • Masks are always used in the University’s facilities unless the person is alone in the space or close contacts have been prevented with special arrangements.

Instructions on remote work tools and remote work practices are available on the intranet (requires logging in).

Studying and teaching

The third period starts on 10 January 2022 mainly with remote teaching. Remote teaching concerns teaching that is sensible and possible to organise on pedagogical grounds as remote teaching, such as mass lectures. Teaching that cannot be conducted remotely is organised as contact teaching on campus. The possibility for contact teaching for the first- and second-year students is emphasised in the teaching arrangements. 

The University will gradually return to more extensive contact teaching starting from Monday, 31 January 2022. Contact teaching will be increased in so far as possible, for example, small group teaching and thesis guidance can be organised on campus. The goal is to return to normal contact teaching arrangements by the end of the third period in March. 

Yellow light stage of the traffic light model for the coronavirus situation:

  • It is necessary to follow the University’s instructions on safety measures. The maximum number of people in the individual indoor spaces is 50.
  • Masks are always used in the University’s facilities unless the person is alone in the space or close contacts have been prevented with special arrangements.
  • Students’ opportunities to work in the University’s facilities are ensured.

The use of Exam rooms and group work spaces is restricted.

The University of Turku organises student exchanges in accordance with the authorities’ restrictions, restrictions on the entry to the country, and the policies of partner universities. Students arriving from abroad have to observe the restrictions and instructions on entry to the country which are in force at the time.

More information on the restrictions is available on the website of the Finnish Government.

If you are travelling to Finland, use the FINENTRY service. See also instructions for passengers arriving in Turku.

Updated instructions on organising teaching and studying are available on the intranet (requires logging in).

Research

Research can be conducted in the University’s facilities when taking remote work guidelines and safety instruction into consideration.

Using face masks

Masks are always used in the University’s facilities unless the person is alone in the space or close contacts have been prevented with special arrangements.  

The University’s instructions on safety measures are administrative rules in accordance with the Universities Act which ensure a safe study and work environment and secure the continuity of the operations.

For those work tasks that require using the University's facilities, the employer provides suitable face masks.

In small teaching facilities where close contacts cannot be avoided with seating arrangements, those students who do not have their own mask are provided one.

 Closer safety measure instructions for the University community are available on the intranet (requires logging in).

University's facilities

The maximum number of people in individual indoor spaces is 50.

The student organisations’ own facilities can be used. The organisations are responsible for observing the safety measures at their facilities according to the University's facility instructions.

It is possible to organise teaching and other events for the University community and guests if authorities’ restrictions do not prohibit this. The facilities are not rented to external parties for the time being.

Entrances of the University buildings are locked. Students' access rights are in force between 7am and 10pm. Entrances of the University buildings will be open normally starting from 31 January.

The opening hours and services of Turku University Library are available on the Library's website.

The possible opening hours of student restaurants on campus are available on the restaurants’ web pages.

Instructions for Working in University's Facilities during Coronavirus Pandemic (requires logging in).

Well-being of the University community

The University and the Student Union are collecting data on the effects of the coronavirus situation on the well-being of staff and students. The members of the University community are offered support for mental coping.

Instructions on taking care of well-being during the exceptional circumstances are available on the intranet (requires logging in).

Doctoral dissertation defences

Doctoral dissertation defences are organised with remote connections. Audience do not have access to the lecture hall but can watch the online stream.

Instruction on organising dissertation defences will be updated on the intranet (requires logging in).

Public events 

Public events can be organised at the University according to the authorities’ restrictions. At the moment, public events are prohibited in Southwest Finland and Satakunta region until 28 January 2022. 

The regional restriction on the number of participants is implemented in public events or alternatively the COVID-19 certificate is requested from everyone over 16 who are not a member of the University community. The COVID-19 certificate cannot be required from the University’s personnel or students.

The University's internal instructions on safety measures are observed in all events.

University’s internal events, official events or events organised for a limited group of partners or stakeholders are not considered as public events, unless by nature they fulfil the authorities’ interpretation of a public event.

> The Regional State Administrative Agency’s instructions on public events

Travel

Coming to Finland or going abroad to study or work is permitted in accordance with the authorities’ restrictions and University’s travel instructions. However, travel and visits should be carefully considered between the employee and supervisor. When planning a trip, it has to be taken into consideration that the authorities’ restrictions might change and that the travel connections could be inadequate.

An employee or student arriving from abroad has to observe the authorities’ restrictions and instructions on travel and be prepared to, for example, work or study remotely after entering the country and before arriving to the University. If you are travelling to Finland, use the FINENTRY service. See also instructions for passengers arriving in Turku.

Travel and visits between the University and those countries to which the Finnish authorities do not apply restrictions is permitted and there is no need to observe quarantine-like arrangements. (Finnish Government: Restrictions during the coronavirus epidemic)

Business trips related to pre-planned collaboration or programmes are permitted while observing the travel restrictions, residence permit matters, and other factors well in advance.

Information for visitors coming from abroad

The current coronavirus situation in Finland is continuously monitored and updated on website of the Finnish Institute for Health and Welfare (THL). If you are travelling to Finland, use the FINENTRY service. See also instructions for passengers arriving in Turku.

If you develop influenza-like symptoms and respiratory problems during your stay in Finland, please follow THL’s guidelines for passengers arriving in Finland. You can also contact the national phone service: +358 295 535 535

Do not come to campus if sick

If you have symptoms of a cold, influenza, or other infectious diseases, do not come to campus.

Download the Koronavilkku App

The University recommends that the entire university community starts to use the Koronavilkku mobile application. Koronavilkku is a contact tracing app produced by the Finnish Institute for Health and Welfare (THL) to help you find out whether you may have been exposed to coronavirus. Koronavilkku is available for free from app stores. 

> More information on the app on the website koronavilkku.fi

More information

Closer instructions for the University community are available on the intranet (requires logging in).

Please send any further inquiries and questions primarily by email to koronainfo@utu.fi. However, do not send messages to this service email address which contain personal medical information. Please send reports on coronavirus cases or suspected cases directly to Occupational Safety and Health Manager Satu Alanko, satu.alanko@utu.fi, +358 46 920 3272.

  • Personnel’s contact person: Occupational Safety and Health Manager Satu Alanko, satu.alanko@utu.fi, +358 46 920 3272
  • Students’ contact person: International Officer Tarja Virta, tarja.virta@utu.fi, +358 50 328 1670
  • Contact person for media: Rector Jukka Kola, jukka.kola@utu.fi, +358 29 450 5050; Vice Rector Mika Hannula, mika.hannula@utu.fi, +358 40 033 1838
Coronavirus disease: When should I seek treatment?
  • Closer instructions available on the THL’s website
  • The University requests that a confirmed coronavirus infection is also reported to the University's Occupational Health and Safety Manager Satu Alanko, satu.alanko@utu.fi, +358 46 920 3272.
Wash your hands, cough in a correct manner
  • Improve your hand hygiene: Wash your hands with water and soap. If those are not available, use hand sanitiser that contains alcohol.  Use single use towels to dry your hands. Do not use common cloth towels.
  • Cover your mouth and nose with a disposable tissue when coughing or sneezing. If you don't have a tissue, cough or sneeze onto the upper part of the sleeve of your sweater, not into your hands. Immediately put the used tissue in the rubbish bin.

> Wash your hands and cough correctly