University's Instructions on Coronavirus Situation

This page contains the general instructions and policies of the University of Turku in the coronavirus situation.

Updated on 12 October 2021 (clarification on instructions for doctoral dissertation defences)

Updated on 1 October 2021 (moving to green light stage)

 

Remote work

The University’s current remote work policy is in force until the end of the first period, 24 October. However, personnel can already return to work on campus.

At the beginning of the second period on 25 October, personnel returns to work on campus regularly, unless the supervisor has agreed with the employee on possible new work practices in accordance with the renewed guideline on remote and multi-locational work. The University’s new guideline on remote and multi-locational work will be approved and published at the beginning of October.

Meetings are held mainly remotely.Organising meetings in person with the immediate work community is possible. In the meetings organised in person with the immediate work community, the personnel must also have the option to participate remotely.


Green light stage of the traffic light model for the coronavirus situation:

  • No restriction on the number of people in individual indoor spaces, safety measures must be observed.
  • Avoid unnecessary close contacts. If close contacts cannot be avoided, please use face masks.

Instructions on remote work tools and remote work practices are available in the intranet (requires logging in).

Studying and teaching

The University returns to contact teaching for all students starting from the first period of the academic year. The restriction on a maximum number of 50 people in the same space that was in force at the University was lifted on 1 October 2021. Doctoral dissertation defences, however, will be organised following separate instructions.

The decision is not applied to the teaching arrangements in the first period, for example, ongoing mass lectures do not have to be changed into contact teaching for the rest of the first period.

The theme of the autumn is restoring students’ social contacts and safe physical communality.

In the autumn, the faculties offer all students as much teaching as possible on campus. Internships, laboratory work, and exams as well as teaching in arts and skills education are organised on campus.

Green light stage of the traffic light model for the coronavirus situation:

  • Contact teaching is organised as much as possible.
  • No restriction on the number of people in individual indoor spaces, safety measures must be observed.
  • Students’ opportunities to work in the University’s facilities are ensured.
  • Avoid unnecessary close contacts. If close contacts cannot be avoided, please use face masks.

The use of Exam rooms and group work spaces is restricted.

The University of Turku organises student exchanges in accordance with the authorities’ restrictions, restrictions on the entry to the country, and the policies of partner universities. Students arriving from abroad have to observe the restrictions and instructions on entry to the country which are in force at the time.

More information on the restrictions is available on the website of the Finnish Government.

If you are travelling to Finland, use the FINENTRY service. See also instructions for passengers arriving in Turku.

Updated instructions on organising teaching and studying are available in the intranet (requires logging in).

Research

Research can be conducted in the University’s facilities when taking remote work guidelines and safety instruction into consideration.

Using face masks

Avoid unnecessary close contacts. If close contacts cannot be avoided, please use face masks.

For those work tasks that require using the University's facilities, the employer provides suitable face masks.

 Closer safety measure instructions for the University community are available in the intranet (requires logging in).

University's facilities

There are no restrictions on the number of people in individual indoor spaces. Doctoral dissertation defences, however, will be organised following separate instructions.

The student organisations’ own facilities can be used. The organisations are responsible for observing the safety measures at their facilities according to the University's facility instructions.

It is possible to organise teaching and other events for the University community and guests. The facilities are not rented to external parties for the time being.

The building entrances are open on weekdays from 7.45am to 5pm. In terms of buildings shared with other higher education institutions, the opening of the doors will be decided on separately.

The opening hours and services of Turku University Library are available on the Library's website.

The possible opening hours of student restaurants on campus are available on the restaurants’ web pages.

Instructions for Working in University's Facilities during Coronavirus Pandemic (requires logging in).

Well-being of the University community

The University and the Student Union are collecting data on the effects of the coronavirus situation on the well-being of staff and students. The members of the University community are offered support for mental coping.

Instructions on taking care of well-being during the exceptional circumstances are available in the intranet (requires logging in).

Doctoral dissertation defences

Doctoral dissertation defences are not open to the public and are organised with remote access.

In organising events, the University's travel instructions have to be taken into consideration.

Dissertation defences can be organised in the University’s facilities observing the separate instructions on dissertation defences.

Instruction on organising dissertation defences will be updated in the intranet (requires logging in).

Public events 

No public events are organised in the University's indoor facilities at the moment.

Travel

Coming to Finland or going abroad to study or work is permitted in accordance with the authorities’ restrictions and University’s travel instructions. However, travel and visits should be carefully considered between the employee and supervisor. When planning a trip, it has to be taken into consideration that the authorities’ restrictions might change and that the travel connections could be inadequate.

An employee or student arriving from abroad has to observe the authorities’ restrictions and instructions on travel and be prepared to, for example, work or study remotely after entering the country and before arriving to the University. If you are travelling to Finland, use the FINENTRY service. See also instructions for passengers arriving in Turku.

Travel and visits between the University and those countries to which the Finnish authorities do not apply restrictions is permitted and there is no need to observe quarantine-like arrangements. (Finnish Government: Restrictions during the coronavirus epidemic)

Business trips related to pre-planned collaboration or programmes are permitted while observing the travel restrictions, residence permit matters, and other factors well in advance.

Information for visitors coming from abroad

The current coronavirus situation in Finland is continuously monitored and updated on website of the Finnish Institute for Health and Welfare (THL). If you are travelling to Finland, use the FINENTRY service. See also instructions for passengers arriving in Turku.

If you develop influenza-like symptoms and respiratory problems during your stay in Finland, please follow THL’s guidelines for passengers arriving in Finland. You can also contact the national phone service: +358 295 535 535

Do not come to campus if sick

If you have symptoms of a cold, influenza, or other infectious diseases, do not come to campus.

Download the Koronavilkku App

The University recommends that the entire university community starts to use the Koronavilkku mobile application. Koronavilkku is a contact tracing app produced by the Finnish Institute for Health and Welfare (THL) to help you find out whether you may have been exposed to coronavirus. Koronavilkku is available for free from app stores. 

> More information on the app on the website koronavilkku.fi

More information

Closer instructions for the University community are available in the intranet (requires logging in).

Please send any further inquiries and questions primarily by email to koronainfo@utu.fi. However, do not send messages to this service email address which contain personal medical information. Please send reports on coronavirus cases or suspected cases directly to Occupational Safety and Health Manager Satu Alanko, satu.alanko@utu.fi, +358 46 920 3272.

  • Personnel’s contact person: Occupational Safety and Health Manager Satu Alanko, satu.alanko@utu.fi, +358 46 920 3272
  • Students’ contact person: International Officer Tarja Virta, tarja.virta@utu.fi, +358 50 328 1670
  • Contact person for media: Rector Jukka Kola, jukka.kola@utu.fi, +358 29 450 5050; Vice Rector Mika Hannula, mika.hannula@utu.fi, +358 40 033 1838
Coronavirus disease: When should I seek treatment?
  • Closer instructions available on the THL’s website
  • The University requests that a confirmed coronavirus infection is also reported to the University's Occupational Health and Safety Manager Satu Alanko, satu.alanko@utu.fi, +358 46 920 3272.
Wash your hands, cough in a correct manner
  • Improve your hand hygiene: Wash your hands with water and soap. If those are not available, use hand sanitiser that contains alcohol.  Use single use towels to dry your hands. Do not use common cloth towels.
  • Cover your mouth and nose with a disposable tissue when coughing or sneezing. If you don't have a tissue, cough or sneeze onto the upper part of the sleeve of your sweater, not into your hands. Immediately put the used tissue in the rubbish bin.

> Wash your hands and cough correctly