Doctoral Programme in Immunology (ImmuDocs) - for the doctoral researcher

Registration

> Registration with the University of Turku

UGIS - The Information System of the Graduate School

UGIS is the information system of the University of Turku Graduate School. The portal contains information regarding the doctoral training of each doctoral candidate and instructions.

> Login to Ugis (with utu username and password)

> Information on the portal

> Study guide

Monitoring of progress and Follow-up committee meeting instructions

All doctoral researchers working in the doctoral education pilots are required to participate in the enhanced monitoring of progress during their doctoral education.

The monitoring consists of

- Follow-up surveys and annual reports

- A follow-up committee meeting on a regular basis

In the follow-up surveys, the doctoral researchers answer questions in the UGIS portal related to the phase of the doctoral dissertation work where they are expected to be. The UGIS instructor must also answer their part in the survey. The supervisor's response section will open after the doctoral researcher has first answered their own questionnaire and sent a message in UGIS to the supervisor using “leave message"-button. In addition to the enhanced follow-up surveys and follow-up committee meetings, the pilot doctoral researchers will respond to the annual reporting common to all UTUGS doctoral researchers starting from January 2026. ​

 

Indicative schedule for monitoring during the doctoral training pilot

1) Follow-up survey 1, January-March 2025

2) Follow-up committee meeting, January-March 2025

3) Follow-up survey 2, August 2025

4) Follow-up committee meeting, August-September 2025

5) Annual reporting 2025 (shared with all UTU doctoral researchers), January 2026

6) Follow-up committee meeting, January-February 2026

7) Follow-up survey 3, August 2026

8) Follow-up committee meeting, August-September 2026

9) Annual reporting 2026 (shared with all UTU doctoral researchers), January 2027

10) Follow-up committee meeting, January-February 2027

11) Follow-up survey 4, August 2027

12) Follow-up committee meeting, August-September 2027

13) Final survey (after graduation)

The enhanced monitoring of progress aims to ensure that the doctoral researchers' research work progresses smoothly and that, if any problems arise, they are dealt with quickly.

 The answers to the follow-up questionnaires and annual reporting are reported to the pilot and doctoral programme. A summary report of the responses is also informed to the faculty, the graduate school and the university's steering group.

 The first response period for the follow-up survey is January 15- March 31, 2025. Those who started their doctoral research in the autumn term are asked to answer the survey as soon as possible.

 The doctoral researcher will be sent a message from the UGIS portal containing a link to their survey on 15 January 2025. After the doctoral researcher has answered the survey, they should send a message in UGIS to the supervisor using “leave message"-button which ables the supervisor to answer the survey.

Follow-up group committee and meetings

 All pilot doctoral researchers must have an appointed monitoring group in accordance with the decision of the vice-rector of the university. Monitoring groups must meet regularly, every 6-12 months, depending on the pilot (In ImmuDocs every 6 months). The doctoral researcher convenes the monitoring group.

In the UGIS portal a more detailed description of the monitoring group gatherings and the objectives of the meetings can be found. In addition, attached here is ImmuDocs follow-up group meeting info. Read it carefully and act accordingly. Arrange a follow-up group meeting after you have answered the follow-up survey, preferably in February but latest in March.

The doctoral researcher writes a memo (in free form) of the follow-up group meeting and adds it to the UGIS portal under Doctoral education pilot / Follow-up group meetings / First follow-up group meeting (Q1 2025). The follow-up group fills in the Follow-up group report on progress and the doctoral researcher adds the report also to UGIS.

Also attached here is skills and competencies form which can be used in career planning and for pondering skills that doctoral researcher has acquired during doctoral education.
 

Immudocs_follow-up meetings_v250417.docx
 

Immudocs_skills and competencies_v250417.docx
 

​

> Guidelines for Dissertation Defence

FACULTY'S INSTRUCTIONS 

> University of Turku Graduate School (UTUGS)

• Follow-up committee meeting and progress report
• Career guidance
• Mentoring

Director of the doctoral programme, docent Kati Elima, Institute of Biomedicine
1. Vice director, Academician Sirpa Jalkanen, InFlames flagship
Teaching director, docent, Jukka Alinikula, Institute of Biomedicine
Professor Jyrki Heino, Biochemistry
Research director Pekka Kallio, Drug Development Centre
Professor Marko Salmi, Institute of Biomedicine
Professor of Practice Timo Veromaa, InFlames flagship
PhD Alice Ylikoski, Eurofins Electrics & Electronics Finland​​
Doctoral researcher Emilie Rydgren (student member 1.1.2025-31.12.2026)
Secretary: Coordinator PhD Marja Peura, Research Career Unit

​ 

Director of the doctoral programme
docent Kati Elima​
Tel: +358 29 450 2325
+358 50 472 5500​
emial: kateli(at)utu.fi

Coordinator
Marja Peura, PhD
Tel: +358 50 478 3656
email: mahepeu(at)utu.fi

Address:
Medisiina Service Point
Medisiina C7, 7th floor
Kiinamyllynkatu 10
FI-20520 Turku, Finland

ImmuDocs intranet (log with utu username and password)

Doctoral education pilot projects