Library Reservation System

You can reserve the library’s group work rooms and devices by using your UTU email. The reservation is made via the Outlook calendar. (Chrome-browser doesn't work very well here).

If you don’t have a UTU user id, you can make reservations by contacting the library customer services.

Library rooms and devices can be reserved for maximum of two hours during library opening hours.

​Making a reservation via Outlook WebApp

When you reserve a room or a device your name and the heading of your reservation is visible to other Outlook users and on the room reservation displays. 

If you don't want your information visible, please ask library customer service to make the reservation for you without your name visible. 

This guide instructs you how to make reservations in OutlookWebApp (2013 version), i.e. in the web version of Outlook (https://mail.utu.fi).
 

1. Start by opening the Webmail calendar.

WebApp reservation 1

 

2. 2. From the upper left corner, choose "New event". You can also choose time and name for your reservation.

WebApp reservation pic 2

 

3. You should search for rooms or devices by adding them as attendees. The "Add room"-function will only show some of the rooms and devices you can reserve, meaning those which have not yet been reserved. You can add attendees from the +-sign on the right hand side.

WebApp reservation picture 3

4. Add the attendees and press "OK" to return to the previous menu. You can see different room options with the arrows on the left (>>).

WebApp reservation pic 4

 

5. After this, choose "Scheduling assistant" to see what rooms are available. Scheduling assistant doen't work for equipment, only rooms.

WebApp reservation pic 5

 

6. Now you can see the status of the rooms you have chosen. You can still change the time of your reservation and after you find a suitable slot, remove rooms you do not need from the attendees and press "OK" to return to previous menu.

WebApp reservation pic 3

 

7. Press "Send" to make a reservation. You will get a notification to your email for your reservation. Remember to also read the notification.

WebApp reservation pic 8

8.  You can cancel your reservation by right-clicking on it on your calendar.

9. Time zone

Please note that you have to have the correct time zone in Outlook for reservations to work. You can change the time zone from the Web Outlook "Options" menu (Gear symbol in the top right corner).

Time zone pic

Below is a list of rooms and devices available in Turku university library.

CAL 1003 (Library, Ponsi)
CAL 1066 (Library, Mietintö)
CAL 1079 (Library, Pykälä)
CAL 1080 (Library, Artikla)
EDU KH174 (Library, Group study room 1)
EDU KH174 (Library, Group study room 2)
EDU KH174 (Library, Group study room 3)
EDU KH174 (Library, Group study room 4)
EDU KH174 (Library, Group study room 5)
EDU KH174 (Library, Group study room 6)
EDU KH174 (Library, Group study room 7)
EDU KH174 (Library, Group study room 8)
EDU KH253 (Staff onlya)
EDU KH262 (Library, Group study room)
EDU KH272 (Staff only)
FEE KH122 (Library, Koskenniemi) (Staff only)
FEE KH310 (Library, Rantakari)
FEE KH311 (Library, Laurikkala)
FEE KH312 (Library, Kaila)
FEE Library skannerikone (Device)
FEE mikrofilmilukulaite 1 (Old) (Device)
FEE mikrofilmilukulaite 2 (New) (Device)
FEE verkkoarkisto- ja Kavi-Terminal (Device)
TEU KH0502 (Library, Kaari)
TEU KH0508 (Library, Parkki)
TEU KH1009 (Library, Old hissi)
TEU Valvomo (Kavi-Terminal) (Device)
TEU Valvomo (Vera-Terminal) (Device)

Please don't make a reservation on rooms 203 or 303 in Teutori

 

Making a reservation via Outlook

This guide instructs you how to make reservations in OutlookWebApp (2010 version), i.e. in the web version of Outlook (https://mail.utu.fi).

When you reserve a room or a device your name and the heading of your reservation is visible to other Outlook users and on the room reservation displays. If you don't want your information visible, please ask library customer service to make the reservation for you without your name visible. 

 1. Click new meeting request.

uusi kokouspyyntö

2. Select the time and date and fill in a possible subject for your meeting.

valitse aika

3. Click resources.

resurssit

4. Click rooms. You can browse all rooms alphabetically or write, for example, Edu on the search box. If you are reserving a device, for example a scanner, expand the list and choose "all equipment".

huoneet

5. Select the amount of rooms you need by double clicking (for example in Educarium group work rooms 1-8) ja click OK.

valitse huoneet

katso vapaat ajat

6. Click scheduling assistant, which shows you the possible times available.

ajoitustoiminto

7. Remove the tick from in front of the other rooms than the one you have selected.

valitse huone tai laite

8. You will receive an email confirmation about your reservation.

9. If you want to cancel your reservation, you can do so by double clicking the reservation on your calendar. After that, click the Cancel meeting icon resembling the table on the picture below. Finally click the Send icon on the left top corner.

peru varaus

10. Time zone

Please note that you have to have the correct time zone in Outlook for reservations to work. You can change the time zone from the Web Outlook "Options" menu (Gear symbol in the top right corner) :

aikavyöhyke

 

Further information on the reservation of the premises can be found on the intranet pages of the IT Services (only with utu user-id).

 

Making a reservation without a UTU user id

If you do not have a UTU user id, you can make reservations by contacting the library’s customer services.